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["N.ro","Domanda","Risposta"]
[1,"Gentilissimi,\r\nDopo una prima lettura della documentazione vi sarei grato se poteste indicare:\r\n-Dove e' reperibile l \"application form\"\r\n-Dove e' reperibile lo \"‘STANDARD FORM FOR THE EUROPEAN SINGLE PROCUREMENT DOCUMENT (ESPD)\"\r\n\r\nCordiali saluti\r\nFL","Tokyo, 01/11/2024\r\nProt. n. 0123170/24 (P. Assoluto 1817582)\r\n\r\nGentile Sig. Lavezzari,\r\ncon riferimento alla sua richiesta di chiarimenti comunichiamo che i documenti in formato Word \"APPLICATION FORM\" e \"ESPD Part I-III\" sono disponibili:\r\nsia sul portale TRASPARE ad accesso pubblico (https://ice.traspare.com/announcements/3973) sia sulla piattaforma previo accesso con le credenziali utente (https://ice.traspare.com/tenders/announcements/3973);\r\nsui siti web dell'ICE-Agenzia in \r\nItaliano: https://www.ice.it/it/mercati/giappone/notice-market-survey-fdi-tokyo-desk\r\nInglese: https://www.ice.it/en/markets/japan/notice-market-survey-fdi-tokyo-desk\r\nGiapponese: https://www.ice-tokyo.or.jp/supplier/fdi-market-survey\r\n\r\nLa notizia che riporta almeno ad uno dei link sopracitati e' stata pubblicata:\r\nsul profilo X (Twitter) dell'Ufficio ICE di Tokyo https://x.com/ITATokyo_/status/1851970599771607067\r\nsul profilo Instagram dell'Ufficio ICE di Tokyo\r\nhttps://www.instagram.com/p/DBzsy0Ky-dl/\r\nsul sito dell'Ambasciata d'Italia a Tokyo https://ambtokyo.esteri.it/it/news/dall_ambasciata/2024/10/invito-a-presentare-manifestazione-di-interesse-per-la-selezione-di-una-societa-che-promuova-gli-investimenti-diretti-esteri-dal-giappone-in-italia-presso-la-sezione-per-la-promozione-commerciale-dell/\r\n\r\nsul sito dell'EU-Japan Center for industrial cooperation\r\nhttps://www.eu-japan.eu/news/call-tender-trade-promotion-section-embassy-italy-tokyo\r\nNel restare a disposizione, inviamo cordiali saluti\r\n\r\nICE-Agenzia per la promozione all’estero e l’internazionalizzazione delle imprese italiane\r\nUfficio di Tokyo\r\n\r\nTrade Promotion Section\r\nEmbassy of Italy - Tokyo"]
[2,"Buongiorno,\r\nHo trovato la documentazione nel sito. Vi prego di ignorare la precedente richiesta. Cordiali saluti.","Buongiorno,\r\nringraziando per il cortese messaggio, desideriamo confermare l'evasione della sua precedente richiesta.\r\nCordiali saluti\r\n\r\nICE-Agenzia per la promozione all’estero e l’internazionalizzazione delle imprese italiane\r\nUfficio di Tokyo\r\n\r\nTrade Promotion Section\r\nEmbassy of Italy - Tokyo"]
[3,"Hello, \r\nIn the ESPD there is a section in which it is talking about \"Purely national exclusion grounds\". Can you please elaborate on these? Where can we find them?\r\nThank you, \r\n\r\nLE","OTHER EXCLUSIONGROUNDS THAT MAY BE FORESEEN IN THE NATIONAL LEGISLATION OF THE CONTRACTING AUTHORITY’S OR CONTRACTING ENTITY’S EU MEMBER STATE \r\nOther grounds for exclusion foreseen from the Italian Law are the following:\r\nthe economic operator has been involved in crimes of Mafia association;\r\nthe economic operator has concluded contracts of employment or self-employed and, in any case, assigned tasks to former employees of the contracting authority,who terminated their employment relationship for less than three years and that in the last three years of service have exercised authoritative or negotiating powers on behalf the same contracting against the same trader.\r\n\r\nICE TOKYO"]
[4,"Buongiorno,\r\nHo compilato i moduli richiesti e mi accingo a caricarli nel sistema assieme al documento di identita' come richiesto. Allo stesso nota prendo nota di quanto segue tramite il manuale operativo per la M.I.\r\n\"I concorrenti dovranno firmare digitalmente tutta la documentazione richiesta per la manifestazione di interesse, inserirla in archivi informatici firmati digitalmente e procedere all’upload degli stessi sul sistema entro il termine previsto dalle indicazioni trasmesse dalla stazione appaltante.\"\r\nNon essendo in possesso delle firma digitale sto effettuando delle ricerche in rete per selezionare il gestore adatto, e ho trovato il seguente:\r\nhttps://www.letterasenzabusta.com/che_firma_digitale/come_firmare_un_documento_con_firma_digitale_che_firma.html\r\nPrima di procedere con l'acquisto desideravo avere conferma che il servizio sia conforme con quanto necessario, in particolare modo alla luce del fatto che viene richiesto di apporre la frma digitale sia presso i singoli documenti che nell’archivio informatico (.zip/.rar) che li contiene. \r\nNella fattispece, nella sezione apposita del sito del suddetto gestore leggo:\r\n“…Quali sono i tre formati di firma digitale e le loro differenze\r\nDopo aver completato la procedura di attivazione online, si può apporre la Firma Digitale cheFIRMA! su qualsiasi tipo di file o documento, scegliendo il formato di firma digitale preferito tra:\r\n1.\tPAdES (PDF Advanced Electronic Signatures): questo tipo di formato di firma digitale può essere apposto esclusivamente su file in formato .PDF e il file firmato digitalmente manterrà l'estensione .PDF\r\n2.\tCAdES (CMS Advanced Electronic Signatures): questo tipo di formato di firma digitale può essere apposto a qualunque tipo di file, PDF inclusi e il file firmato digitalmente avrà la nuova estensione .P7M\r\n3.\tXAdES (XML Advanced Electronic Signatures): questo tipo di formato di firma digitale può essere apposto esclusivamente su file in formato .XML e il file firmato digitalmente manterrà l'estensione .XML….”\r\nNon vedo alcuna menzione dei formati .zip/.rar  , motivo ulteriore per cui esito a procedere con l’acquisto. Resto in attesa di un vostro riscontro e sono a disposizione per eventuali chiarimenti a voce data la complessità degli aspetti tecnici.\r\nCordiali saluti\r\n","Gentilissimo,\r\nci e' stato confermato dallo sviluppatore della piattaforma che Traspare non blocca il caricamento di files non firmati digitalmente.\r\nNon vi è obbligo, quindi, di utilizzare firma elettronica e/o PEC nè di acquisirle.\r\nLa inviatiamo a farci sapere se registra delle difficoltà con l'invio della Sua istanza.\r\nCordialmente,\r\nICE Tokyo"]
[5,"Grazie per il chiarimento in merito alla firma digitale. Ho provveduto a caricare la cartelletta con la documentazione e mi risulta correttamente inviata. Cordiali saluti.","Confermiamo ricezione, registrata il 05/11/2024 con protocollo n.0124342/24 (P. Assoluto 1819606).\r\nCordiali saluti\r\nICE Tokyo"]
[6,"Subject: Request for Clarification Regarding Tender for FDI Desk (“Desk”) Manager Position\r\nDear Sris,\r\nI hope this message finds you well. I would like to thank you for the opportunity to participate in the tender for the FDI Desk Manager position at ITA Tokyo. As I review the documentation, I have a few questions that I would appreciate clarification on:\r\n1.\tDocuments for Sole Traders (kojin-jigyonushi. 個人事業主) : Could you please confirm the exact documents required for sole traders, as the ITB only mentions about  companies? \r\n2.\tSupport from ITA Tokyo: In order to achieve the objectives outlined in the tender, could you clarify what level of support ITA Tokyo, the Italian Embassy in Tokyo, and the Italian Consulate in Osaka will provide? What kind of access will we have to resources and key personnel, including trade analysts and senior officials. Is there already a local governance/organizational set-up with ITA/Embassy to handle the activity?\r\n3.\tOrganizing Events: The requirement to organize or participate in one event per month seems quite onerous, particularly if this involves organizing events. Could you provide further clarification on this? It would be helpful to understand the expectations, particularly if external support will be available for event logistics and execution. Additionally, would attendance at trade fairs count towards meeting this requirement?\r\n4.\tMissions to Italy: Could you please clarify the indicative number of missions to Italy expected per year? \r\n5.\tEngaging Existing Contacts: As many potential investors may have already been approached through previous FDI activities (which I assume started approximately 8 years ago), would meetings with existing or dormant contacts qualify towards Key Performance Indicators? Specifically, would such meetings be counted as part of the required outreach?\r\n6.\tDatabase and Investor Screening: The tender mentions adding new contacts to the Investor Database based on potential investor screening. Since many companies may already be in the database as mentioned above, could you provide guidance on how to handle this situation from a KPI perspective?\r\n7.\tFixed and Variable Compensation Split: Is the split between fixed and variable compensation cast in stone, or would it be possible to propose an alternative structure, assuming the overall amount remains the same?\r\n8.\tKey Performance Indicators (KPIs): In general, are the KPIs as outlined in the tender cast in stone, or is there room to propose an alternative mix based on different strategies or approaches? Additionally, for my reference, with regards to “engagement” , how many Japanese companies have formally initiated a dialogue with Invitalia and received support for assessment in the past three years via the Desk?\r\n9.\tBonus Targets: Regarding bonus targets, for my reference, how many companies have been engaged for investments greater than EUR 5 million, and how many small, medium, and large projects have been completed in the past three years via the Desk?\r\n10.\tSecurity Deposit: Is the security deposit requirement (10% of the contract value) mandatory, or is there room for flexibility on this matter?\r\n11.\tTravel Expenses in Japan: Given the vast area of Tokyo and Japan in general (e.g., for travel to Osaka), travel expenses for in-person meetings are likely to be significant. Is there flexibility to bear these costs separately for meetings that require travel within the Tokyo area or to other locations within Japan?\r\n12.\tTravel to Italy: Could you confirm whether travel for overseas trips, will be covered in business class?  Also, what is the current daily allowance provided for these trips?\r\nThank you again for the opportunity. I look forward to your reply and appreciate your time in clarifying these points. Should you need any further information, please do not hesitate to contact me.\r\n","1. \r\nThe ITB does not specify the exact titles of documents required for sole traders (個人事業主), as these may vary based on business structure and jurisdiction. However, documents such as tax registration certificates, financial statements, and compliance certificates should be provided to fulfill the intent of the criteria outlined in the ITB.\r\n\r\n2. \r\nITA Tokyo is committed to providing institutional support, such as leveraging its network of trade analysts and connections with relevant stakeholders, to assist the Awarded Service Provider in achieving the tender objectives. However, the success of these objectives will primarily depend on the bidder's independent efforts and capabilities.\r\nThe financial management of the Desk is the responsibility of ITA Headquarters and the Tokyo Office, so the FDI Desk service provider cannot access the funds or benefit from the human resources of the Office.\r\n\r\n3. \r\nExternal logistical support for events can be considered on a case-by-case basis, depending on the specific event requirements. Attendance at trade fairs will indeed count towards fulfilling the monthly event participation/organization requirement, provided it aligns with the FDI Desk's objectives.\r\n\r\n4. \r\nWhile an exact number cannot be provided, the number of missions will depend on specific objectives set by ITA Tokyo Office for its FDI attraction activities. These are typically aligned with strategic goals and market opportunities.\r\n\r\n5. \r\nThe primary focus should be on establishing new connections and expanding the network, while also maintaining and nurturing existing relationships. \r\nThis should be done with an emphasis on fulfilling the broader objectives of the FDI Desk's activities.\r\n\r\n6. \r\nThe key objective is to identify and add new, relevant contacts based on potential investor screening. \r\nFrom a KPI perspective, the focus should be on ensuring the database is continuously updated with new, qualified investors.\r\n\r\n7. \r\nThe split between fixed and variable compensation is non-negotiable at this time. \r\nKindly ensure that any proposals adhere to the established structure, with the overall amount remaining the same.\r\n\r\n8. \r\nThe KPIs outlined in the tender are fixed and non-negotiable at this time.\r\nKindly ensure that any proposals align with the established KPIs, as they are essential to achieving the objectives of the initiative.\r\nRegarding the \"engagement\" question, the specific number of Japanese companies that have formally initiated a dialogue with Invitalia and received support for assessment through the Desk in the past three years is not disclosable.\r\n\r\n9.\r\nThe number of Japanese companies engaged for investments over EUR 5 million, as well as the number of small, medium, and large projects completed through the Desk in the past three years, is not disclosable.\r\n\r\n10. \r\nThe security requirement is mandatory. \r\nThere is no room for flexibility on this matter.\r\n\r\n11. \r\nThe coverage of travel expenses for in-person meetings outside of Tokyo can be considered on a case-by-case basis, depending on the specific needs of the event or meeting.\r\n\r\n12. \r\nCurrently, no travel to Italy for the FDI Desk Manager is planned. The availability of business-class flights and a daily allowance will depend on future developments and approvals."]
[7,"Additional Question Regarding Support for Italian Companies in Japan\r\n\r\nI noticed the reference to providing specialized support under \"Foreign Investor Research\" and \"Advanced Consultancy.\" Could you clarify whether this refers to:\r\na) Italian companies that want to invest in Japan, or\r\nb) Italian companies looking at investORS from Japan?\r\n\r\nDespite the wording of the ITB, I would assume it pertains to the latter, but I wanted to confirm. Additionally, I often receive inquiries from Italian companies in my network in Italy, regarding their interest in investING in Japan. Would these requests potentially represent a conflict of interest in relation to the services outlined?","The reference to providing specialized support under \"Foreign Investor Research\" and \"Advanced Consultancy\" pertains to assisting Italian companies interested in expanding their activities and establishing a presence in the Japanese market. \r\nThis support is aimed at facilitating their investment projects in Japan in collaboration with ITA Tokyo Office and HQ.\r\n\r\nRegarding inquiries from Italian companies within the network of the potential bidder that are interested in investing in Japan, please be advised that, as outlined in the ITB, full disclosure is required of any clients or affiliations that may present a potential conflict of interest with your work on the ITA Tokyo Office project."]
[8,"In the \"Clarification M.I.\" below, it is stated that \"Non vi è obbligo, quindi, di utilizzare firma elettronica e/o PEC nè di acquisirle.\", which means, according to the translating system, and as far as I understand, Transpare also admits files with physical signatures. Could physically signed documents be accepted?\r\n","In place of a digital signature, which is not very common in Japan, a handwritten signature is acceptable."]
[9,"According to the platform, the deadline of the submission is set to 5:00 AM JST 12th December, however on the other hand, in p.11 of the \"Invitation to Bid\", it says that \"All documents must be submitted no later than… 3:00 PM JST on December 11, 2024.\" Which deadline is correct?\r\n","The deadline of the submission to respect is the one cited on the platform, which is 5:00 AM JST on December 12, 2024."]
[10,"Good afternoon,  We do have a question in relation to the Invitation to bid . When it reads:\r\nCertificate of tax payment to verify the absence of outstanding corporate, consumption, or local tax payments.\r\nA document demonstrating financial capability (e.g., consolidated financial statements) for the last 3 years, appropriate to the services requested in this bid. For enterprises operating for less than three years, financial statements should cover the entire operational period.\r\nCan you please provide the exact names of the certificates in Japanese you expect to receive? Thanks in advance for the clarification!","In the case of a company, the document names in Japanese are:\r\nCertificate of tax payment to verify the absence of outstanding corporate, consumption, or local tax payments: 納税証明書（「法人税」及び「消費税及び地方消費税」について未納税額のない証明書)\r\nDocument demonstrating financial capability: 財務諸表"]
[11,"Does Envelope C also requires a sign by the legal representative, a stamp with the company seal, and a date on a page? \r\n","As mentioned in the ITB, please complete the Economic Offer using the form provided (Attachment No. 2). The stamp is not mandatory."]